What to Consider Before Booking Company Christmas Party Venues
October 16, 2023
Looking for great company Christmas party venues? We’ve got your go-to guide to ensure you’re ready to host the perfect party for your friends and colleagues.
You feel it coming, just around the corner—eggnog, jingle bells, and Christmas carols. The season will be here before you know it! That’s why it’s important to reserve your Christmas party venue while spots are still available. You’ll also need food, music, decorations, and plenty more if you want to plan an office Christmas party that your coworkers will still be talking about next summer.
Questions to Ask Before Booking A VenueAs you’re preparing to book holiday party venues, it’s a great idea to keep a list of all the items and information that you’ll need from your coworkers. You should also have a list of everything that you’ll need to send to the venue to have your event finalized. This will help you stay on track and be confident that things will go smoothly when the event arrives.
When Should I Send the Event RSVP?Knowing how many people will be attending your event will help you narrow down your choice of company Christmas party venues. You can cut down on the no-shows while figuring out the right size for the event. Since it’s a company event, you may already have a scheduling procedure that you can use to quickly get everyone RSVP’d. If not, you can find great options available online.
What Are the Hourly Event Space Rental Options Offered?One of the most important things to settle early in the process is how long you’ll need the event space. Are you planning a short afternoon event or an evening party that may go late into the evening? Once that’s decided, talk with your venue to find out their policy and pricing information for the time period that you plan to rent.
When Is the Best Time to Book?Booking early is always a good idea. If possible, try booking your venue by late summer or early fall to ensure you get the one you want. The holidays are the busiest time of year for many venues, and the most popular ones will fill up fast. When you’re looking for potential holiday party venues, pull out your top picks and contact them to find out what their availability is like. The staff can tell you how many slots are available and roughly when they expect them to fill up.
Is a Special Events Coordinator Included?An event coordinator is an experienced professional who will be at the venue and help to make sure that your event goes off without a hitch. They’re available to listen to your needs and communicate with the event staff, so you can focus on your coworkers and the fun events you have planned without feeling overwhelmed.
Does the Venue Have a Preferred Vendor List?Using a preferred vendor is a great way to make sure that you’re working with a reputable company with experience at that venue. Ask your event venue if they have a preferred vendor list available for you to choose from. They can include photographers, DJs, entertainers, and more.
Holiday Catering Services
Holiday Party CateringTake your holiday party to the next level with incredible food and drink provided by your venue! At RedWater Events, we offer holiday favorites that are festive and delicious. Choosing a venue that offers catering in-house removes one more thing from your to-do list.
Dietary RestrictionsHaving a holiday party that respects your guests’ dietary needs will ensure that everyone feels welcome and is able to enjoy the event. Make sure that your guests have an opportunity to list their types of dietary restrictions either in the RSVP or in some other format, so you can pass it along to the catering company and make sure those needs are met.
Selecting the Right Music for PartiesGetting the right music can create the perfect festive mood for your holiday party, but you don’t want to be fiddling with a playlist or equipment during the event. Before the event, you might ask around the office for music preferences or suggestions. The venue can also tell you what kind of audio setup is available and what equipment you’ll need to play your holiday music playlist. You can also consider hiring a DJ or live musicians for a really engaging atmosphere.
RedWater Events’ Holiday Party VenuesLooking for a great company Christmas party venue? RedWater Events has a great selection of high-quality locations available throughout West Michigan. Between our in-house catering, indoor golf simulators, beautiful views, and unparalleled service, they are perfect for hosting company events. Check out a complete guide to each of our venues or schedule a tour on our website.
Book the Perfect VenueReady to book a high-quality company Christmas party venue? Contact the staff the friendly and professional staff at RedWater Events to get started.
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